Job Specifications
Project Coordinator – Intermediate
Position Title: Conference Coordinator
Line of Business: Event Based Marketing
Est. Start Date: Mid March
Duration: 12 months
Possibility of Extension: Y
Possibility of conversion to FTE: Y
Working hours: 9-5 pm EST
Location – Toronto, ON
OBJECTIVES AND ACCOUNTABILITIES:
• Maintaining data in systems used for the various conferences such as but not limited to Dealogic, The Tiley System, Investor Conference Calendar, Global Metals & Mining Command Central, CVENT, the Conference App (including archive back-end) and “OneDrive”
• Updating weekly Investor Conference Calendar
• Responsible for tracking, updating and reporting conference attendance for conference meetings
• Updating and tracking presenting company information such as bios and presentation/marketing materials
• Maintaining conference mailboxes
• Help to prepare meeting materials, minutes and post-conference survey and summaries
• Working with internal and external suppliers to manage supplies and promotional items and shipping and receiving during conference
• On-site execution
Roles Responsibilities (not are not limited to)
• Data management
• Mail merging
• System updates
• Report pulling/building
• Coordinating meetings/schedule keeping
• Strategic planning
• Documenting and presenting
Must Have Skills
• MS Office (Word, Excel, PPT, Outlook) proficiency
• Tech savvy/able to trouble shoot tech issues
• Critical thinking
• Sales/Exec assistant experience (1-2 years)
• Personable with the ability to simultaneously complete back end/admin related tasks while maintaining a professional level of communication with clients.
• Excellent verbal and written communication (personality for phone calls and working with C-level executives)
• Ability to liaise with stakeholders of various seniority, and accommodate requests in a professional, timely manner
• Ability to work in a fast paced environment and pivot based on the requirements.
• Admin/office clerical experience
Dexian is a leading provider of staffing, IT, and workforce solutions with over 12,000 employees and 70 locations worldwide. As one of the largest IT staffing companies and the 2nd largest minority-owned staffing company in the Canada, Dexian was formed in 2023 through the merger of DISYS and Signature Consultants. Combining the best elements of its core companies, Dexian's platform connects talent, technology, and organizations to produce game-changing results that help everyone achieve their ambitions and goals.
Dexian's brands include Dexian DISYS, Dexian Signature Consultants, Dexian Government Solutions, Dexian Talent Development and Dexian IT Solutions. Visit https://dexian.com/ to learn more.
Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.
Dexian will on request provide accommodation for disabilities to support your participation in all aspects of Recruitment, Assessment and selection process.
About the Company
Dexian is a leading provider of staffing, IT, and workforce solutions with nearly 12,000 employees and 70 locations worldwide. As one of the largest IT and professional staffing companies and the 2nd largest minority-owned staffing company in the U.S., Dexian was launched in 2023 and created from the combination of DISYS, Signature Consultants, and other strategic acquisitions.
Dexian fuses the best elements of its legacy companies to create a platform that connects talent, technology, and organizations to produce game-chan...
Know more