Skills

Communication Teamwork Social Media Attention to detail Marketing

Job Specifications

TCFM provides specialist operational support across multiple sites, ensuring our clients receive reliable, responsive service every day. Our office team plays a vital role in keeping operations running smoothly, supporting engineers, site support staff, and management with day‑to‑day coordination and communication.

We are now seeking a highly organised and efficient Office Administrator to join our team. This role is ideal for someone who thrives in a structured, detail‑oriented environment and enjoys supporting a busy operational office.

Hours: 10am–2pm

Days: 3–4 days per week

Pay: £12.50 per hour (higher rate available for relevant experience)

Job Summary

The successful candidate will be responsible for managing daily administrative tasks, maintaining smooth office operations, and providing exceptional support to staff and clients. You will work closely with the Operations Director and the Senior Contracts Manager, contributing to the efficiency and professionalism of the office

Responsibilities

Managing incoming calls with professional phone etiquette and directing enquiries appropriately

Organising and maintaining files, records, and documentation in both physical and digital formats

Data entry using Microsoft Office, Microsoft Teams / Connect Teams, and internal systems to ensure accurate record keeping

Assisting with scheduling appointments, meetings, and setting up shifts for site support staff

Performing general clerical duties including photocopying, scanning, and mailing

Supporting team members with administrative tasks to enhance overall office efficiency

Managing correspondence via email and other communication channels

Ordering supplies and maintaining stock levels

Supporting social media posts and basic website updates

Ensuring the office environment remains tidy, organised, and professional at all times

Supporting social media posts and basic website updates

Qualifications & Skills

Proven office or administrative experience

Strong computer skills, including Microsoft Office and Microsoft Teams / Connect Teams

Good communication skills with professional phone etiquette

Strong organisational skills with the ability to prioritise tasks effectively

Excellent typing speed and data entry accuracy

Attention to detail and ability to follow processes

Ability to work independently as well as part of a team

Familiarity with office equipment such as printers, scanners, and telephones

Ideal: experience with invoicing, scheduling systems, or basic marketing/social media

About TCFM

TCFM is committed to delivering high‑quality support services with professionalism, reliability, and integrity. We value clear communication, strong teamwork, and a practical, solution‑focused approach. Our office team is central to maintaining these standards and ensuring our operational staff can perform at their best.

About the Company

At Thome Charles Facilities & Maintenance, we take pride in building strong client relationships and offering a tailored approach to all the support we provide. With every project, we focus on your specific needs to bring your vision to life while minimizing disruption and maximizing value, leaving you hassle-free and at ease. Specialties: Facilities | Maintenance | Security | Cleaning | Products | E-Waste Know more