Job Specifications
***If you wish to apply for this job, please apply through LinkedIn and send a cover letter directly to fiona@noteworthy.co.uk***
Executive Assistant to the Owner
Type: Permanent and full-time
Location: Central London, UK (Hybrid)
Salary: £50,000+ per annum, depending on experience
Reports to: Owner & Managing Director
Working hours: Monday to Friday 9-5.30 pm, and any additional hours and days as required by your role. Flexibility is required, including during some weekends.
Responsible for: Full support to the owner with professional and some personal life arrangements and/or coordinating with the Personal Assistant.
Works closely with: Senior Management Team, Human Resources, Designers, Finance, Sales, Marketing & Communications teams
External: Professional companies including accountancy, lawyers, end clients, travel advisors, hoteliers and suppliers. Owners additional business interests.
Purpose: This is a critical role, taking proactive steps to support the Owner in being able to successfully manage the demands of business and personal life. Involved in client relationships, planning, and delivering travel and event programmes, high-level communication, diary management, and some basic HR and Team support responsibilities. With discretion, transparency, and supportive nature, this role will require efficiency, and proactive articulate communication alongside technical and organisation skills.
About Us
NoteWorthy is an award-winning company specialising in the high-end delivery of travel
experiences for families, couples, and groups. Programmes and experiences are designed with
attention to detail and excellence in the UK, Ireland, Paris, and Normandy. Experiences
delivered are unforgettable and provide access to the unreachable.
We go beyond luxury accommodation and chauffeur-driven cars to provide an
authentic taste of British, Irish, and French culture. In addition to fast -track access to
all must-see visitor attractions, we make the inaccessible feasible through our network
of private contacts. Exclusive experiences range from privately guided visits of Royal
Estates to homestays in castles, and behind-the-scenes tours of iconic institutions.
NoteWorthy specialises in Ultra High Net Worth and High Net Worth clients from the USA.
Key Responsibilities Include:
Support to Owner / Managing Director
Proactively manage email inbox to support the Owner in prioritising work.
Manage and recommend tech platforms for management of passwords, latest note taking and providing information, analysis or research for the owner ahead of time.
Attend meetings with the owner, and on occasion, on behalf of the owner; to undertake follow-up actions as required.
Diary Management to coordinate demands of personal and professional commitments.
Prepare documents, presentations, and briefing materials as required.
Liaise and respond to clients, team members, and any stakeholders in a timely, articulate, and professional manner.
Support the Senior Management Team when required.
Business Management
Assisting the Owner and Senior Team with the management of contracts, utility suppliers, and insurance and general office management.
Supporting key business strategies and projects.
Help drive the synergy between the Owner, Senior Management Team and Team
Managing internal and hosted events such as King’s Birthday, Guide and office gatherings and adhering to budgets.
Facilitate strong collaboration and alignment between the Owner, SMT and wider team.
Support charity, philanthropic events and community impact projects with an emphasis on sustainability and CRS.
With the Head of Finance and Head of People, assist with Office Management and liaison between office landlords, building management and NoteWorthy.
Contribute to the overall goals and performance of the company. Ensuring that teams are cohesive and relevant communication is shared with the team.
Support the Head of People and employees where required with onboarding, processes and other matters.
Business Awareness and Development
To support the owner with knowledge and resources of key events taking place in the destinations of the UK, Ireland, and France.
Assist with communications between the owner and travel advisors and all partners of the travel industry such as guides, drivers, and experts.
Planning Senior Management team trips for networking. Ensuring the owner/Managing Director is aware of who to meet, when and any other pertinent information.
Personal Support
Understanding of the owner's contacts, family, inner circle, and interests. Be a loyal, trusted partner in supporting these commitments accordingly.
Working with the Personal Assistant, (PA) to ensure Private administration and diary management coordination.
Travel management, flight reservations and logistics
Manage personal expenses, purchases, purchasing of gifts, or other arrangements.
HEALTH & SAFETY & COMPLIANCE
Exercise the highest levels of confidentiality, discretion, a
About the Company
Step inside the story with NoteWorthy.
NoteWorthy creates journeys as distinctive as those who take them, curating unforgettable chapters of a life well lived. Discover unparalleled exclusive experiences in the world's most iconic and storied destinations. With unrivalled access, impeccable service, and an instinct for what matters most, our journeys are designed for discerning travellers. From London and the English countryside to Scotland, Ireland, Paris, and Normandy.
For almost 40 years, NoteWorthy has quietly open...
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