Job Specifications
We’re making a difference: Together, we can ensure that there is enough water for everyone, now and in the future.
Portsmouth Water are delighted to have an opening for a Data Protection Assistant in our highly regarded Company Secretarial department which consists of Company Secretariat, Data Protection, and Executive Secretarial Administration.
In this role, you will support the Data Protection Officer to provide support to a range of data protection activities to ensure regulatory and legislative compliance; playing a key role in facilitating transparency, accountability, and integrity across Portsmouth Water.
What will you be doing?
Key Responsibilities
Provide support to the Data Protection Officer with investigations, assessments and reporting of data breaches, identifying root causes and supporting the implementation of corrective actions
Complete daily audits to ensure data protection compliance within the CRM system
Manage and administer the Data Protection inbox
Assist with the administration of data erasure/rectification/restrict processing requests
Assist in the management of the end-to-end process for EIR compliance (issuing of EIR internally and ensuring a response is collated within regulated timescales)
Assist the Data Protection Officer with the end-to-end process for a SAR (initial review, locating data, collating data, transcribing calls, redaction, preparation of response)
Support the collation of data for internal and external reporting
Assess suppliers on the company’s supplier procurement tool for data protection related compliance
Work closely with the Data Protection Officer to manage and escalate risks, complaints and breaches
Run and distribute monthly personal data breach reports throughout the business
Manage version control of data protection policies and procedures on the Document Management System
Support the production of data protection training across the business (i.e. bulletins, awareness campaigns)
Monitor employee data protection e-training compliance
Assist in the preparation of reports for management on Data Protection matters
Provide ad-hoc support to the wider Company Secretarial department
What do you need?
Skills, Qualifications & Competencies
Understanding of the confidentiality issues associated with handling personal, confidential and special information
Relevant experience in handling, planning, collating and organising data
Expertise in multi-tasking and managing numerous internal and external deadlines
In-depth communication skills for collaborating with a range of stakeholders
First class written and verbal communication skills, able to engage senior stakeholders
Excellent accuracy and attention to detail
Able to work under pressure, but also remain focussed whilst undertaking arduous tasks
Able to take own initiative, make decisions, be proactive, and work without close supervision
Practical experience of working in a customer-facing environment/role
Experience in a compliance-related role (ideally with a data protection focus)
Knowledge of the Data Protection Act 2018 and the UK General Data Protection Regulation
We recognise people want to work in a variety of different ways, and that’s why we’re happy to consider flexible working arrangements. Please feel free to talk to us at interview about the flexibility you may be looking for.
Please note, we may close this advert early if we receive a high volume of applications so we encourage you to apply as soon as possible to avoid missing out.
We’re committed to equality, diversity and inclusion, and we actively encourage applications from all sections of society.
Please be aware, the Company has a responsibility to ensure that all employees are eligible to live and work in the UK.
Due to the high volume of applications we may receive, we’re unable to respond to every applicant individually. If your application is of interest, we’ll usually be in touch within 4 weeks of receiving it.
What can Portsmouth Water offer you?
At Portsmouth Water, We Believe In Rewarding Our People. Here’s Just a Taste Of What’s Waiting For You When You Join The Team
Holidays Made Better
Enjoy 25 days of annual leave, plus bank holidays, giving you plenty of time to relax, recharge, and explore.
A Pension That Works for You
We’ll help secure your future with a generous pension scheme, contributing up to 15% because your tomorrow matters as much as your today.
Performance Pays Off
You could earn a non-contractual bonus of up to 6% of your basic salary, linked to company performance because when we succeed together, you should benefit too.
Family Comes First
Whether you’re welcoming a new arrival through birth or adoption, we’ve got your back with enhanced maternity, paternity, and adoption leave and pay.
Social Events
All expenses covered summer and winter social events
Peace of Mind, Always
Our life assurance scheme gives your loved ones extra security, with a 4x salary lump sum be
About the Company
Portsmouth Water have been supplying water to Portsmouth and the surrounding area since 1857.
The area supplied by the Company extends through South East Hampshire and West Sussex from the River Meon in the West to the river Arun in the East, encompassing 868sq. kilometers.
We provide high quality public water supplies to a domestic population exceeding 698,000, as well as many important industries, large defence establishments and varied commercial businesses
Know more