Job Specifications
Project Controls – Roles and Responsibilities (Orbia Standard)
The Project Controls role is responsible for supporting the project team with accurate planning, cost control, schedule tracking, forecasting, and reporting. This role ensures alignment with Orbia’s capital project governance, FEL methodology, and reporting standards.
Roles and Responsibilities:
Cost Control & Budget Tracking
Maintain and update project cost reports, track commitments, accruals, and actual expenditures. Identify variances versus budget and provide timely analysis and corrective recommendations.
Schedule Development & Monitoring
Develop, update, and maintain the project schedule using approved tools (e.g., Primavera, MS Project). Track critical path, identify constraints, and report potential schedule impacts.
Progress Measurement & Reporting
Implement progress measurement methodologies for construction, engineering, procurement, and commissioning activities. Provide weekly and monthly progress curves and KPI dashboards.
Forecasting & Trend Analysis
Prepare cost and schedule forecasts (estimate at completion, schedule to completion). Perform trend analysis to identify deviations early and recommend mitigation strategies.
Change Management
Coordinate change requests, ensure proper documentation, and assess cost and schedule impacts. Maintain a comprehensive Change Log in alignment with Orbia governance.
Risk Management Support
Assist in maintaining the project risk register, tracking mitigation actions, and quantifying cost/schedule risk impacts when applicable.
Contractor & Vendor Coordination
Review contractors’ cost and schedule reports for accuracy and consistency. Validate quantities installed, progress claims, and invoicing support documentation.
Reporting to Management
Prepare Weekly and Monthly Project Reports, including cost performance, schedule status, risk summary, earned value analysis, and major issues requiring leadership attention.
Support for Stage-Gate Reviews (FEL Process)
Provide cost/schedule data packages required for FEL‑4 execution reporting, approvals, and governance compliance.
Documentation Control & Information Management Responsibilities
Autodesk Document Governance
Ensure all project documentation is maintained, approved, and archived in accordance with Orbia document control governance within Autodesk Docs / ACC. Enforce folder structures, naming conventions, metadata rules, and version control requirements.
Deliverable Register Management
Maintain an up‑to‑date Deliverable Register tracking all engineering, construction, procurement, and vendor documents. Ensure alignment with project milestones and discipline handovers.
Document Submission & Approval Workflow Oversight
Coordinate and monitor all document submittals, workflows, approvals, and rejections in Autodesk. Track overdue items and escalate delays that could affect schedule or commissioning.
Vendor Document Control
Ensure timely receipt of Vendor Data Requirements (VDR) documents—manuals, drawings, certificates, testing documentation, equipment data—and verify that documents meet Orbia specifications before approval.
As‑Built and Revision Control Assurance
Confirm that all “Issued for Construction,” redlines, and field markups are updated in Autodesk. Work with engineering, construction, and contractors to ensure all final as‑built documents are properly uploaded, reviewed, and released.
Autodesk Permissions & Access Control
Manage user permissions, ensuring contractors, vendors, and internal teams only access the appropriate folders and information. Audit permissions regularly to maintain document security and integrity.
Document Health Monitoring
Perform periodic audits in Autodesk to verify proper versioning, correct metadata fields, file compliance, and classification. Report inconsistencies and coordinate corrective actions.
Turnover Package Coordination
Consolidate and verify all documentation required for Mechanical Completion (MC), Pre‑Startup Safety Review (PSSR), and final turnover, including inspections, tests, vendor data, O&M manuals, and as‑builts.
Interface with Construction & Mechanical Teams
Ensure that redlines from field engineers, construction coordinators, and mechanical leaders are properly captured, uploaded, and processed through the document workflow.
Compliance with Orbia Documentation Standards
Guarantee that all documentation practices follow Orbia’s project governance model, including FEL‑4 execution requirements, traceability, audit readiness, and capital project documentation standards.