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Administrative Coordinator (1-2 month contract)

Administrative Coordinator (1-2 month contract)

Hybrid

Edmonton, Canada

Freelance

18-11-2025

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Skills

Communication Microsoft Excel Sales Customer Service Social Media Attention to detail Organization Marketing Email Marketing Organizational Skills

Job Specifications

We’re looking for an on-site Administrative Coordinator in the gaming and entertainment industry.

This is a 1-2 month contract opportunity.

Our client is a leading organization in the sports and entertainment sector, supporting charitable gaming initiatives and community events. The Administrative Coordinator will provide administrative and on-site support to ensure successful event execution, reporting accuracy, and smooth operations. This job is ideal for a highly organized and adaptable professional who enjoys working in a collaborative, social, and fast-paced team environment.

Administrative Coordinator responsibilities:

Provide operational support for gaming events, including raffles and in-venue activities
Maintain and organize sales and performance reporting in coordination with the Business Intelligence team
Support email marketing campaign reporting and assist with ongoing data updates
Track and restock raffle materials and supplies (ticket paper, aprons, etc.)
Coordinate schedules and support part-time gaming staff including raffle administrators and 50/50 sellers
Maintain the master raffle schedule, including prizes, sponsors, and beneficiaries
Assist with customer service inquiries and winner verification processes
Liaise with IT and business partners to resolve technical or operational issues in a timely manner
Support device and technology requests for external clients
Ensure current raffle creative and promotions are implemented across website, social media, and in-venue displays
Assist with customer communications (email, push notifications) and create content for social media campaigns
Coordinate sponsor offer activations and maintain promotional reporting

The successful candidate has:

Strong organizational skills and attention to detail
Proficiency with Microsoft Excel (required) and confidence handling data and reports
Ability to adapt to changing priorities and work efficiently in a fast-paced, event-driven environment
Professional communication skills with a friendly, outgoing attitude
Ability to collaborate with an energetic, social team
Reliability and punctuality, with flexibility to work occasional evenings or game-day hours

Compensation and details:

Hourly rate: $20- 25.00 per hour
1-2 month contract position
Full-time hours: Monday to Friday, 8:30 a.m. – 4:30 p.m. (occasional extended hours for events)
Free on-site parking!
Office located in downtown Edmonton

Candidates must be eligible to work in Canada. Only candidates selected to move forward in the hiring process will be contacted.

About the Company

The Headhunters is a leading recruitment firm serving North America. We're called "The Headhunters" for a reason--we find the talent that no one else can, uncovering top candidates through dedicated headhunting and sourcing. With a focus on finding the right fit, we help our clients grow their businesses by building successful teams. We specialize in recruiting for: accounting & finance, operations, human resources, sales & business development, marketing & communications, executive & senior management, administration & exec... Know more