Job Specifications
About Us
Are you passionate about FinTech and ready to make a tangible impact in a dynamic company where your decisions shape the future? Altery could be the next chapter in your professional journey!
We’re seeking a dedicated and experienced The Document Manager who will join our Compliance Dept. and will be responsible for the creation, maintenance, control, and distribution of the Group’s governance documents, including policies, procedures, standards, and related training materials. This role ensures that all governance and operational documentation is accurate, accessible, compliant, and aligned with group-wide standards. In addition, the Document Manager will oversee the full document lifecycle - including version control, storage, retention, and secure destruction - in line with regulatory and internal requirements. The role also carries accountability for managing the Group’s designated ‘golden sources’ and document libraries, ensuring a single source of truth is maintained. The Document Manager will support document owners and authors in applying approval protocols, maintain audit-ready records, and provide monitoring and reporting on compliance with the Group Document Management Policy.
If this sounds like you, join us and help shape the future of financial services
What you'll be doing
Governance Support
Establish and manage a structured document management system across the Group.
Ensure all policies, procedures, frameworks, and standards are up to date, approved, and consistently formatted.
Implement version control, review cycles, and archiving in line with regulatory and internal requirements.
Support segregation of duties by managing documentation independently from content owners (e.g. Governance, Risk and Compliance, Finance, IT).
Ensure tasks are mapped and completed in line with Altery internal policies, escalating any gaps or delays.
Undertake any other responsibilities relating to document management, monitoring, or governance as required to ensure full compliance with the Group Document Management Policy.
Systems & Tools
Oversee content and access management for governance platforms (e.g. Confluence, Astute, shared repositories).
Coordinate document migration, updates, and lifecycle management across these systems.
Manage the Group’s designated ‘golden sources’ and document libraries to ensure a single source of truth is maintained.
Quality Assurance
Maintain a central register of governance documents and associated review/renewal dates.
Conduct periodic quality checks to ensure clarity, consistency, and compliance with branding and regulatory requirements.
Monitor compliance with document management obligations and prepare reports for governance forums as required.
Risk & Compliance Interface
Partner with business units, compliance, and risk teams to capture updates and changes in policies/procedures.
Provide document management support for group-wide initiatives, audits, and regulatory reviews.
Act as the key contact point for document governance queries.
Liaise with the Data Protection Officer and local designated data protection representatives on data governance queries, ensuring records are handled in line with relevant data protection laws.
What You’ll Bring To Us
Knowledge of document lifecycle management, including version control, retention, archiving, and secure destruction.
Familiarity with document governance requirements, including approval protocols and regulatory reporting obligations.
Experience and knowledge of FCA Regulations
Experience managing golden source repositories and ensuring single-source accuracy across platforms (e.g., Confluence, Astute).
Awareness of data protection and information security principles, and ability to liaise with the Data Protection Officer when required.
Ability to produce monitoring reports and support audits on compliance with document management obligations.
Proactive and solutions-oriented mindset.
Ability to handle confidential information with integrity.
Nice-to-have
2–4 years experience in document or records management, preferably in a governance, compliance, or regulated environment.
Understanding of governance frameworks and compliance requirements is an advantage.
Experience in training or coaching staff on documentation processes is a plus.
Strong organisational and project management skills.
Excellent attention to detail and commitment to accuracy.
Strong communication skills to engage with stakeholders across multiple functions and geographies.
What we offer
Team and our Product: We are team players and we are passionate about our product and understand what we aim to achieve and the impact it will make.
Growth Opportunities: You can Influence and shape our story while advancing your career.
Flexibility: We always listen to our people and can be flexible with arrangements.
Hybrid or Remote Working: We don't expect you to be in the office every day.
Local Market Perks: Enjoy insurance coverage, local perk
About the Company
We build the financial rails for a world where fiat and crypto flow as one, giving people and businesses the freedom to grow, move and manage money around the world. At Altery, we're united by a shared passion to make a difference. That’s why we want more than just job fits, we look for people who match Altery's vibe and beliefs. We're looking for someone who is result-driven and strives for excellence. Someone who will be curious about our product and the #FinTech world and love the work they do. We need people with a busin...
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