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EEAS Vacancy: Finance and Contracts Assistant in the Resources and Logistics Sector - HQ Contract Agent FGIII - EEAS Headquarters job No 299334
23.10.2025 Expiring soon
Teaser
Deadline for sending application: 13/11/2025 at 12.00 noon (CET).
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WE ARE
The European External Action Service (EEAS) supports the High Representative in the exercise of her mandate to conduct and implement an effective and coherent Union’s Common Foreign and Security Policy (CFSP), to represent the EU and to chair the Foreign Affairs Council.
It also supports the High Representative in her capacity as Vice-President of the Commission with regard to her responsibilities within the Commission in the external relations field, including the coordination of other aspects of the EU's external action. The EEAS works in close cooperation with the EU Member States, the General Secretariat of the Council, the services of the Commission and the Secretariat General of the European Parliament.
The EEAS Field Security Division (EEAS SG.CRC.3) is part of the EEAS Crisis Response Centre (CRC). The Division is a dynamic team, responsible for providing security advice and support to EU Delegations worldwide, enabling their work and assisting with the fulfilment of the legal duty of care obligation towards the EEAS staff and eligible dependents, assets and information.
The Division has three sectors: Operations, Resources & Logistics and Strategy.
The Operations sector provides the link between HQ and field operations including the Regional Security Officer/Adviser (RSO/A) network.
The Resources and Logistics Sector carries out oversight of the budget lines for Security services contracts worldwide (security static guarding and close protection), coordinates on all security contract tenders, manages the procurement and maintenance of armoured vehicles, personal protective equipment, radio-communications networks, the Division's human resources (including RSO/A network recruitment and rotation), and is involved in all security related financial, budgetary, legal and audit matters.
The Strategy Sector is responsible for the drafting of policies, training of Security Management Teams, security e-learning tools, training of RSO/As, Service Level Arrangements and the content of Hostile Environment Awareness Training courses.
WE PROPOSE
The position of Finance and Contracts Assistant contract agent FGIIIas per article 3b of the Conditions of Employment of Other Servants of the European Union (hereafter, the “CEOS”)[1].
PLACE and DATE OF EMPLOYMENT
EEAS Headquarters, Brussels, Belgium
Post available: 16/11/2025
LEGAL BASIS
The vacancy is to be filled in accordance with the conditions stipulated under the CEOS, in particular Article 82 thereof. In case of recruitment, the successful candidate will be offered a contract agent position (Function group III), on the basis of a contract with an initial duration of one year that may be successively renewed up to a maximum duration of six years[2], subject to the maximum duration of engagement by the EEAS allowed under successive limited duration contracts of different types[3].
WE LOOK FOR
We are seeking a highly motivated colleague who will
Ensure the initiation of financial transactions in accordance with legality, regularity, internal procedures and sound financial management;
Contribute to the preparation of the annual budget including reserving the budget appropriations according to the evolution of the existing and envisaged contracts;
Prepare and contribute to procurement procedures and contract management of supplies and services contracts for Security Services, Radio installations and maintenance, purchasing and maintenance of Armoured Vehicles and other security equipment;
Contribute to the reporting and monitoring on budgetary commitments, expenditures and recoveries;
Ensure liaison with EU counterparts in EU Delegations, inter alia Heads of Administration, Delegation Security Coordinators and Regional Security Officers – on the situation and advancement of security equipment purchasing and deployments;
Coordinate with horizontal HQ functions, i.e. Procurement, Finance and Contracts, Budget and Legal Affairs Divisions, on budgetary, procurement and legal matters;
Prepare periodic budgetary and financial reporting;
Contribute to responses to and follow-up of observations and recommendations following audits performed by ex-post control, Internal Audit Division, Internal Audit Service and/or the European Court of Auditors.
To assist with the initiation of financial transactions in line with legality; regularity; internal procedures; and sound financial management, to assist reporting and monitoring on commitments; expenditures; and recoveries and to assist the preparation, budget allocation and management of Field Security contracts.
Eligibility criteria[4]
Further to the conditions set out in Article 82 of the CEOS, candidates must:
have passed a valid EPSO CAST in a va
About the Company
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