Job Specifications
French translation below*
About Us
BGC Engineering Inc. (BGC) is an international applied earth sciences professional services firm. We are proud of our talented team of over 700 employees, spanning the fields of Engineering, Geoscience, Software, Geomatics, Data Science, Accounting, Administration, Health & Safety and Human Resources. Alongside our clients and industry partners, BGC works collaboratively as 'One Team', dedicated to solving the world's most critical applied earth science challenges. BGC has offices located across Canada, the United States, Chile, the Dominican Republic, and Australia.
Our flat management structure creates a culture of innovation, excellence and transparency and a casual, dynamic and inclusive work environment. BGC prides itself on offering training and mentoring opportunities to further our employees' professional growth as well as social and wellness activities that contribute to the connection and wellbeing of our team.
We believe in One Team, Excellence, Curiosity, Common Sense and Clarity.
The Role
BGC is looking for a highly motivated and organized Office Administrator to join our Montreal Team. This position is a 12 month maternity leave coverage, with the option for extension. The ideal candidate would be a self-starter who values teamwork, takes initiative, and takes pride in their work. In this office-based role you will be responsible for supporting a range of administrative needs and collaborating with your fellow administrative teammates across BGC. You will report to the Montreal Office Manager and BGC's Administration Team Lead, and will be working in a fast-paced, dynamic consulting environment alongside our Engineers, Geoscientists, and other BGC teams.
Responsibilities
Manage and coordinate the operation and functionality of office space, ensuring all systems are functioning properly and organizing necessary updates and improvements
Liaise with building management and local vendors for repairs, maintenance, and security
Reception duties including receiving visitors and vendors, shipping and receiving, printing and scanning
Maintain office organization and supplies inventory
Coordinate the onboarding of new staff and act as a general resource for new hires
Assist with planning office and company social events, meetings, and catering
Approve office related invoices and complete office credit card reconciliations
Coordinate travel and accommodation logistics for staff and clients
Maintain and report accurate staffing updates for local staff, ensuring all records are current and discrepancies are promptly addressed
Work with BGC's IT Team on local office needs, maintenance, and functionality of IT and AV equipment
Project support including coordinating field logistics, meeting scheduling and minute taking, implementing client-specific deliverable requirements, file management, administration and communication of various project team schedules
Support the Montreal Office Manager, office staff and greater BGC Administrative Team as needed
Perform other tasks as required
Required Education, Experience & Competencies
Minimum 5 years of relevant work experience
Must be fluent in both French and English, with the ability to effectively communicate verbally and in writing in both languages
Proactive and self-motivated
Reliable, adaptable, and able to pivot with changing priorities
Ability to prioritize tasks to meet deadlines with attention to detail
Collaborative approach to working in a team environment
Proficient in MS Office products and Adobe Acrobat
Comfortable with learning new technology and software
Excellent verbal, written communication, and organizational skills
Ability to work both independently and as part of a team
Commitment to promoting office and team culture and values
Company Benefits
BGC offers our employees the following:
Our 'One Team' culture supporting health, wellness, safety and diversity
Comprehensive benefits package
Health, Dental and Vision coverage
LTD, Life, AD&D and Business Travel Insurance
Employee Assistance Program
Maternity/Paternity leave top ups
Professional development and mentoring opportunities
Flat management structure
Social and wellness activities
Casual and professional work environment
Equity, Diversity and Inclusion
BGC strives to create a workplace where equity, diversity and inclusion are embedded throughout our workplace culture and practices. Join us in our commitment to honour individuality, ensure fairness, and create a welcoming environment for everyone. As an equal opportunity employer, we encourage applications from all candidates, including those experiencing inequity such as racialized individuals, Indigenous People, women, people of diverse sexual orientations, identities and expressions, veterans, individuals with disabilities, people of all faiths, nationalities, marital status, ages, and family status. For assistance or accommodation with your application, please contact us at careers@