- Company Name
- BGC Engineering Inc.
- Job Title
- Office Administrator / Administrateur(trice) de bureau
- Job Description
-
**Job Title**
Office Administrator / Administrateur(trice) de bureau
**Role Summary**
A self‑starter busy support role that manages day‑to‑day office operations, coordination with vendors, reception, supplies, onboarding, travel, invoicing, and project logistics while promoting a collaborative office culture. Works closely with the Montreal Office Manager and BGC’s Administration Team.
**Expectations**
- Fluent bilingual communication (French & English) in both verbal and written form.
- Proven self‑management and proactive initiative; adaptable to shifting priorities.
- Strong attention to detail, organisation, and a collaborative team‑player attitude.
- Ability to prioritise tasks, meet deadlines, and maintain high quality standards.
**Key Responsibilities**
1. Oversee office space operation: maintenance, repairs, upgrades, security liaison.
2. Reception duties: greet visitors, manage shipping/receiving, printing, scanning.
3. Maintain office supplies inventory and procurement.
4. Coordinate onboarding for new staff; act as first‑point resource for hires.
5. Plan and execute office/social events, meetings, and catering.
6. Approve office‑related invoices; complete credit‑card reconciliation.
7. Arrange travel and accommodation for staff and clients.
8. Update and report accurate staffing records; resolve discrepancies.
9. Collaborate with IT on local office equipment, AV, and maintenance.
10. Provide project support: logistics, meeting scheduling, minute‑taking, document management, deliverable coordination.
11. Support the Montreal Office Manager, office staff, and BGC Administrative Team as assigned.
12. Perform additional duties as requested.
**Required Skills**
- Bilingual French/English fluency (verbal & written).
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat.
- Strong organisational, time‑management, and multitasking abilities.
- Excellent written and verbal communication.
- Ability to work independently and collaboratively in a fast‑paced environment.
- Quick learner of new technologies, software, and processes.
**Required Education & Certifications**
- Minimum 5 years of relevant office administration experience.
- No specific degree required; high‑school diploma or equivalent acceptable.
- No mandatory certifications listed, though familiarity with office administration software is preferred.