Job Specifications
PRINT
EEAS Vacancy: Secretary to the Director - HQ Contract Agent FGII - EEAS Headquarters job No 431946
23.07.2025 Expired
Teaser
Deadline for sending application: 12/08/2025 at 12.00 noon (CET).
Text
WE ARE
The European External Action Service (EEAS) supports the High Representative in the exercise of her mandate to conduct and implement an effective and coherent Union's Common Foreign and Security Policy (CFSP), to represent the EU and to chair the Foreign Affairs Council.
It also supports the High Representative in her capacity as Vice-President of the Commission with regard to her responsibilities within the Commission in the external relations field, including the coordination of other aspects of the EU's external action. The EEAS works in close cooperation with the EU Member States, the General Secretariat of the Council, the services of the Commission and the Secretariat General of the European Parliament.
The Mission of the Directorate for Strategic communication and Foresight (SG.STRAT) is to support the High Representative-Vice President of the European Commission (HRVP) and the European External Action Service (EEAS) in implementing the EU common foreign, security and defence policies, by providing strategic analysis, foresight as well as communication advice and support, including through closing space for Foreign Information Manipulation and building resilience against it.
We enhance the global projection of the EU by shaping and promoting narratives that foster a greater understanding and trust of the EU and its role in the world and by engaging with European and foreign audiences.
We monitor media and public opinions, design proactive and inclusive communication and public diplomacy strategies based on situational awareness. We fight Foreign Information Manipulation and Interference (FIMI) in order to protect information integrity. We foster a strategic culture in the EEAS to advance the EU's interests, values and position in the world.
We fulfil our mission by working with all services at EEAS Headquarters, the Spokespersons' Service, EU Delegations, missions and operations as well as EU Institutions and Member States. We also co-operate closely with partner governments, civil society, media, think tanks, academia and the private sector.
WE PROPOSE
The position of Secretary to the Director of SG STRAT, contract agent FGII as per article 3b of the Conditions of Employment of Other Servants of the European Union (hereafter, the "CEOS")[1].
PLACE and DATE OF EMPLOYMENT
EEAS Headquarters, Brussels, Belgium
Post available: immediately
LEGAL BASIS
The vacancy is to be filled in accordance with the conditions stipulated under the CEOS, in particular Article 82 thereof. In case of recruitment, the successful candidate will be offered a contract agent position (Function group II), on the basis of a contract with an initial duration of one year that may be successively renewed up to a maximum duration of six years[2], subject to the maximum duration of engagement by the EEAS allowed under successive limited duration contracts of different types[3].
WE LOOK FOR
Skills
A dynamic, flexible and proactive colleague with good communication and organizational skills with a developed sense of service. The personal assistant to the Director should be able to quickly adapt to new working environment and be a good team-player. The successful candidate should have excellent interpersonal skills and sense of empathy, good writing skills for formal and informal written communications, attention to detail, protocol skills, good computer skills, a sound knowledge of the standard IT applications and administrative procedures. He/she will be entrusted with the following main tasks:
provide efficient secretarial support;
carry out various administrative tasks such as diary-keeping, managing the Directorate functional mailbox, filtering telephone calls, filing and ordering supplies, dealing with correspondence;
support logistical coordination for the directorate;
document management: registration of incoming and outgoing correspondence, including in Ares;
supervise the overall mission budget and check missions requests of staff using MIPS application;
supervise the representation costs budget of the directorate;
provide human resources management support: track and follow up on personnel issues including requests for leave, telework and flexitime, and absences, on behalf of the Director, including administering leave/mission planning table; support the Directorate for encoding/updating of job descriptions; induction of new assistants.
organize meetings and events including protocol and logistics/practical arrangements;
co-ordinate the creation, filing, keeping up to date and retrieval of documents and data in the appropriate files or IT databases;
support the preparation of briefing files, speeches, etc;
coordinate and authorize translation requests.
Eligibility criteria[4]
Further to the condit
About the Company
The European Union Border Assistance Mission in Libya is part of the broader comprehensive approach of the EU to create a democratic, peaceful, prosperous and sovereign Libyan nation.
At the invitation of Libyan authorities, it was established in May 2013 as a civilian mission under the EU Common Security and Defence Policy (CSDP). EUBAM Libya’s mandate structures its operations into three lines: Border Management, Law Enforcement and Criminal Justice. As such it supports its Libyan partners to enhance the security and admi...
Know more