Job Specifications
Executive Assistant and Project Manager
The Higgins Group is a dynamic and successful boutique executive search and consulting firm with over 28 years of expertise in the life sciences industry. We pride ourselves on delivering exceptional service and strategic partnership to our clients, focusing on organizational challenges that influence executive integration, retention, and performance. Our commitment to client satisfaction has resulted in the vast majority of our business stemming from existing clients and referrals since our founding in 1998. As trusted advisors, we strive to empower our clients and executives by placing crucial C-level R&D leaders that maximize impact and drive success.
This focus translates into our VISION, MISSION and CORE VALUES as follows:
VISION: To create the greatest value for the clients we work with and the lives we touch including each other and our candidates, families, community, and world.
MISSION: To uphold our standard of excellence one person, one action at a time.
CORE VALUES:
• No jerks allowed. Be humble, kind, transparent, and open-minded. Trust in, and earn the trust of, others, both internally and externally.
• Work hard, achieve excellence. Take pride in becoming an expert in your role (and beyond). Grow your skills and knowledge proactively. Set the bar high and sweat the details.
• Be a great teammate. No drama – be positive, enthusiastic, and fun to work with. Offer help before it’s asked for. Give credit and accept responsibility.
• Care at an exceptional level. Find meaning in your work and take an active ownership in keeping The Higgins Group great. Strive to build clients for life.
• Be positively proactive. Always be curious. Don’t dwell on problems; seek solutions. Take initiative and act with every urgency. Value results over activity.
If integrity, passion for excellence and personal and professional growth define your character, you will find “your people” here.
About the Role
The Higgins Group seeks an organized and proactive Executive Assistant/Project Manager to support one of our Vice Presidents of Client Partnerships and manage the executive search process. This pivotal role involves facilitating communication between candidates and clients while ensuring a smooth and efficient recruitment experience.
Key Responsibilities:
• Manage competing timelines and schedules, coordinating interviews, client meetings, and commitments for the SVP of Client Partnerships.
• Collaborate with the internal search team to oversee executive search timelines and develop external relationships for successful outcomes.
• Prepare and contribute to weekly client update meetings by creating update charts and drafting meeting notes.
• Serve as a strategic partner to the SVP by anticipating needs and gathering necessary information for optimal preparedness.
• Facilitate the offer and negotiation stage by coordinating references, terms, special requests, and communications.
• Develop and maintain organizational systems to track the status of each search and business development activities.
• Handle travel arrangements for the SVP and candidates, accommodating unexpected changes as needed.
• Update the Invenias candidate tracking system throughout the search process.
• Maintain open communication with candidates, alerting the Consultant or SVP when intervention is necessary and identifying potential issues.
• Stay informed about all aspects of searches, ensuring the team is updated regularly.
• Partner with the SVP to coordinate and track business development initiatives, including outreach efforts and pipeline activity.
Who You Are:
• A minimum of 5 years of experience as an Executive Assistant or relevant similar role.
• Exceptional written and verbal communication skills, including active listening.
• Strong organizational abilities with multitasking and prioritization skills.
• Proficient technical skills including but not limited to: virtual meeting platforms and Microsoft Office.
• Demonstrates a proactive approach to adopting new technologies and continuously developing skills to enhance efficiency and support executive and project management functions.
• High level of proactivity, motivation, and initiative.
• Creative problem-solving skills with a sense of urgency.
• A solid work ethic, complemented by a team-oriented approach and a commitment to service excellence.
Benefits and Perks:
• A fantastic culture of positive, highly team-oriented individuals who will help you succeed.
• Opportunities for continuous professional development.
• Competitive compensation exceeding industry standards.
• Paid time off, national holidays, and a week-long office closure between December 25th and January 2nd.
• Comprehensive health, dental, and short/long-term disability insurance.
• 401(k) retirement plan.
About the Company
Executive Search for the Life Sciences
The Higgins Group is a retained executive search firm dedicated to providing major and emerging companies in the life sciences with access to the leadership they need for exceptional market performance.
Focus, Experience, Commitment
The Life Sciences are our sole focus: The Higgins Group client list includes pharmaceutical, biotech, medical device and diagnostics firms ranging from Fortune 500 companies to specialty pharma to venture backed start-ups, all requiring executives with dedi...
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