Skills

Communication Decision-making Research Windows Organization Analytics

Job Specifications

Executive Administrative Assistant

Location: San Jose, CA (Onsite 3 days a week)

Pay Rate: $39 - $43 an hour

Duration: 5 months (Possibility of extension)

Role Overview

We are seeking a high-caliber Executive Administrative Assistant to provide comprehensive support within our San Jose office. This role is designed for a resourceful professional who excels in a fast-paced environment, balancing complex scheduling, statistical reporting, and office organization. You will act as a primary gatekeeper and departmental anchor, ensuring seamless operations across executive calendars and special projects.

Major Areas of Responsibility

Executive Support: Manage complex calendar scheduling, coordinate domestic/international travel, and plan high-priority appointments and meetings.
Communications & Research: Screen phone calls, emails, and mail; route information requests and resolve inquiries independently. Prepare high-level correspondence and conduct research for executive review.
Reporting & Analytics: Generate expense reports and statistical documentation to support business decision-making.
Office Governance: Coordinate office space, lead organization initiatives, and manage special projects as assigned.
Supervision: Provide guidance and supervision to clerical staff to ensure departmental administrative standards are met.

Requirements

Experience: 7+ years of experience in a professional administrative environment.
Technical Proficiency: Expert-level knowledge of Windows desktop applications, specifically Microsoft Word, Excel, and PowerPoint.
Logistics Mastery: Proven experience in calendar management, meeting planning, and end-to-end travel coordination.
Communication: Exceptional verbal and written communication skills with the ability to screen and route sensitive information effectively.

Desired Skills & Qualifications

High-Tech Expertise: 7+ years of administrative experience specifically within the high-tech industry.
Senior Support: 2+ years of experience supporting SVP level executives or higher.
Education: BA/BS degree or equivalent professional experience.
Client Familiarity: Prior experience working within our specific client environment is a significant plus.

About the Company

Randstad North America, Inc. is a wholly-owned subsidiary of Randstad N.V., the world's largest HR services provider. Driven to become the world's most valued 'working life partner', supporting as many people as possible in realizing their true potential throughout their working life, we provide companies with the high quality, diverse, and agile workforces they need while helping people get rewarding jobs and stay relevant in the ever-changing world of work. In 2021, Randstad had on average 39,530 corporate employees and ge... Know more