The Virtual Assistant & Company

1 Job

7 Employees

About the Company

VA Coaching | Providing Admin Needs to Select Clients Virtually. Supporting C-Suite Executives | Entrepreneurs Project Management | Calendar & Email Management Creating SOPs Writing | Editing MS Office Suite | Google Docs | DropBox | Box Social Media | Newsletters | Blogging | Website Updates Event Coordination | Travel Arrangements Asana | Trello | Zoom | Slack Real Estate Support | CRMs HR Assistance Canva Tech Savvy | Macs | PCs Build out LinkedIn profile I am a highly organized, polished professional, and detail-oriented Virtual Assistant. Over 25+ years of global experience providing thorough, thoughtful, and skillful support to authors, speakers, and spiritual individuals. Dedicated and focused; able to prioritize and complete multiple tasks and follow through to achieve project goals. An independent and self-motivated professional with excellent research and writing skills; able to grow positive relationships with clients and colleagues at all organizational levels. Specialties: Excellent communication skills. Outstanding organizational and leadership skills. Ability to establish and maintain effective working relationships with clientele and team members. Skilled in prioritizing, scheduling, and managing multiple projects, as well as making deadlines. Excellent research capabilities, resourceful, and cost conscientious. I help to simplify your life. I work smarter, not harder. Efficient Solution-oriented Optimistic Loyal Motivated Passionate Honest I work by monthly retainer which is customized for each client and based on complexity of projects, hours, and turn around time.

Listed Jobs

Company Name: The Virtual Assistant & Company
Job Title: Business Operations Executive Assistant – Systems & Management | Work Flows | Cross-Functional Team Management
Job Description: Job Title: Business Operations Executive Assistant – Systems & Management Role Summary: Provide executive-level support to the CEO while managing operational systems, onboarding, and cross‑functional coordination in a manufacturing environment. Drive process improvement, leverage technology, and ensure smooth workflow across teams. Expectations: Deliver precise, timely support to C‑suite, maintain organizational structure, manage workflow, coordinate meetings, and apply tech solutions to optimize productivity. Key Responsibilities: - Coordinate weekly leadership meetings, quarterly planning, and scorecard execution. - Translate business strategy into actionable communication and internal follow‑up. - Act as liaison between the CEO and cross‑functional teams; manage onboarding (tech access, SOPs, system setup). - Oversee operational workflows using Microsoft 365 (Planner, Teams, SharePoint). - Develop, document, and maintain SOPs and process documentation. - Implement and experiment with AI and productivity tools (Copilot, Notion AI, Power Automate). - Manage project coordination among managers; support OKR and reporting cadence. - Maintain operational dashboards (Power BI, Power Automate) as needed. Required Skills: - Minimum 5 years experience in office management, business operations, and executive assistance to C‑suite. - Proven management of cross‑functional teams. - Experience supporting senior leaders in manufacturing or high‑growth SMEs. - Strong project management and coordination abilities. - Proficient in business cadence: leadership meetings, OKRs, reporting. - Highly organized, systems‑oriented, proactive. - Tech‑savvy: Microsoft Office 365 (Planner, Teams, SharePoint); familiarity with AI tools (Copilot, Notion AI); interest in Power BI, Power Automate, dashboards. Required Education & Certifications: - Bachelor’s degree in Business Administration, Operations Management, or related field (or equivalent experience). - Relevant certifications (e.g., PMP, Microsoft Certified: Power Platform App Maker) considered a plus.